Privacy Policy Happy Faces Children’s Charity Registered Charity Number 1101620 

How we respect privacy when we deal with personal information collected by our organisation. This Privacy Policy applies to information we (Happy Faces Children’s Charity) collect about individuals who interact with our organisation.

 It explains what personal information we collect and how we use it. If you have any comments or questions about this notice, feel free to contact us at [www.happyfaceschildrenscharity.org.uk]

(1) Personal data that we process The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed. Purpose Data (key elements) Basis Enquiring about our organisation and its work Name, email, message Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect. 

Subscribing to email updates about our work Name, email Consent - you have given your active consent. 

Making a donation. Fundraising on behalf of our charity. Name, email, address, payment information Legitimate interests - this information is necessary for us to fulfil your intention of donating money and your expectation of receiving a confirmation message. 

Applying to be a Volunteer with our Charity. Name, email, address, phone number, date of birth, health details. Legitimate interests – information is necessary for us to process your application & apply for a DBS check prior to offering a Volunteer position. Website functionality Website activity collected through cookies Legitimate interests - it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect. 

Please see section 6. Cookies below Booking tickets for our charity fundraising shows & events. Name, email, address, payment information. Legitimate interests – information to allow us to process your ticket booking & send confirmation & tickets. 

Making an appeal application for assistance. Name, email, address, telephone number, date of birth, medical condition, appeal details. Legitimate interests – information is necessary for us to fully consider your application & apply. Making a purchase of an advertised item(s) Name, email, address, telephone number, PayPal details. Legitimate interests – information is necessary for us to process the order & send out the item(s)

(2) How we use your data We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy. For example, we may use your personal information to: 

● Reply to enquiries you send to us. 

● Handle donations or other transactions that you initiate. 

● Where you have specifically agreed to this, send you marketing communications by email relating to our work which we think may be of interest to you. 

(3) When we share your data We will only pass your data to third parties in the following circumstances: 

● You have provided your explicit consent for us to pass data to a named third party; 

● We are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or

● We are required by law to share your data. In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation. 

(4) How long we keep your data We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required. All Information and Data is retained for six years for the purposes of Section 130 Charities Act 2011. This generally refers to accounting records but all the information /data we hold forms part of our accounting records. 5. Rights you have over your data You have a range of rights over your data, which include the following: 

● Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this

● You have the right to ask for rectification and/or deletion of your information. 

● You have the right of access to your information. 

● You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed. A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/ If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us. Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible. 

(6)  Cookies & usage tracking A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, for example remembering your preferences, recording what you have put in your shopping basket, or counting the number of people looking at a website. We do not collect personal information through cookies. If you do not wish to receive cookies, you can block them or ask for prior warning before accepting them, depending on the functions available in the web browser you are using on your computer. If you decide to block the cookies – this may affect the functionality of the website on your browser. We cannot identify users through the information collected by cookies. For more information about the use of cookies & how to block them, you can visit - www.allaboutcookies.org or www.youronlinechoices.eu We use session cookies necessary for the operation & provision of the services of the site. We may use cookies to collect statistical information. 

(7)  Links to other websites Our website may contain links to third party websites. We have no control over these external websites or their privacy policies. Our privacy policy does not cover or apply to these external websites. We invite you to read the specific privacy policies of websites & social media platforms that you may access whilst visiting our website, to ensure that you fully understand how personal information is collected & processed by these websites. 8. Modifications We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we'll notify people whose personal data we hold and is affected.