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Volunteer Data Privacy

Introduction

This Data Privacy Notice is provided by the Happy Faces Children’s Charity, hereafter referred to as the Charity. The Charity is based in Rhos on Sea and is committed to assisting and supporting disabled and disadvantaged children across North Wales. This Data Privacy Notice relates to all volunteers working on behalf of the charity.

Company Address & Contact

Mr R Herbert MBE
Tourist Info Centre
Promenade
Rhos on Sea
Conwy
LL28 4EN

Tel: 01492 548778

The Personal Data Collected

The Charity collects the following personal data for administration and recruitment purposes:

  • Name
  • Address
  • Telephone number
  • Date of Birth
  • Email address
  • References

The Legal Bases for Collecting Your Data

The lawful base used by the Charity for the collection, processing and using your personal data is based on:

  • Legitimate Interest
  • Your consent

Collection and Use of Your Data

All the information obtained and processed by the Charity is provided directly from you and in relation to you volunteering to work for the Charity. The data will be used in an appropriate manner and relate to the purpose for which it was collected.

Your data will only be used by the Charity in order to support the activities of the Charity.

Storage & Retention of Data

The Charity will keep your personal data secure with controlled access. Your personal data, and that necessary for your appointment will only be retained for as long as you remain a volunteer. Your personal data will be destroyed within 30 days after you cease to be a volunteer.

Sharing your Data

The Charity will only share your personal data with a third party if you have consented to do so. The Charity foresees no circumstances where your personal data will need to be shared. The Charity will share your data if there is a legal requirement to do so.

Website & Cookies

Be aware of links from our website to other websites and “cookies” that are used widely by all websites. You should read privacy notices on other websites as well as how to manage “cookies” at your discretion.

Your Rights

Under data protection law, you have rights, these include:

  • Right of Access: You have the right to ask for copies of your personal information.
  • Right to Correct: You have the right to ask for your information to be corrected.
  • Right of Completion: You have the right to ask to complete information you think is incomplete.
  • Right of Erasure: You have the right to ask us to erase your information in certain circumstances.
  • Right to Restrictions: You have the right to ask us to restrict the processing of your information.
  • Right to Object: You have the right to object to the processing of your information.
  • Right to Transfer: You have the right to ask that we transfer the personal information you gave.
  • Withdrawal of Consent: You have the right to withdraw your consent.

Conditions

  • A number of these rights relate to certain conditions being met.
  • There should be no charge for exercising any of your rights.

How to Question or Complain

If you have any questions relating to any aspect of this notice, please contact the Vice Chairperson Mr Rick Bedson. His contact details are:

Mobile: 07530 552590
Email: rickbedson@gmail.com

If you are unhappy with how we have collected, used, stored, or destroyed your personal data or our response to any question or complaint you have raised you are able to contact the Information Commissioner’s Office.

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk